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<item>
<title><![CDATA[Throwing Medical Records into a Recycling Container is Not Proper Disposal]]></title>
<description><![CDATA[
 
 
 
 
     <div align="left"><div><table border="0"><tbody><tr><td align="left" valign="top"><font face="Arial"><img src="https://melniklegal.com/images/no_phi_in_recycle.png"><br></font></td><td align="left" valign="top"><font face="Arial"><i><b>Oregon Fines a Medical Clinic for Violating the State's ID Theft Law</b></i> - The Oregon Department of Consumer and Business Services announced on November 1, 2013 that it fined Samaritan Health Services, Inc., a regional health system, $5,000 (reduced to $1,000) for violating Oregon's identity theft law by improperly discarding business records and patient files with patient names and social security numbers. A patient discovered approximately 1,222 patient files in an unlocked recycling container outside of Samaritan's Family Medicine Clinic in Corvallis, Oregon in July 2013. Of the 1,222 about 20 files included patient names and unredacted social security numbers. [1] The Oregon Department learned of the incident from the press. [2]<br></font></td></tr></tbody></table><font face="Arial"><br><a href="#few">[Jump to Take-a-Ways]</a><br><br></font><div><font face="Arial">Samaritan "operates a non-profit network of hospitals, physician clinics, health plans, and senior care facilities in Albany, Corvallis, Lebanon, Lincoln City, Newport, and Sweet Home, Oregon." [3]<br><br>The action was based on the Oregon Consumer Identity Theft Protection Act (ORS 646A.600) ("ID Theft Law"), which, among other things, requires companies to notify consumers in the event of a data breach,&nbsp; permits impacted consumers to put a security freeze on their credit report, prohibits companies from printing and otherwise displaying social security numbers, and requires companies to develop, implement and maintain reasonable safeguards to protect personally identifiable information. The Act also provides that violators may be subject to a civil penalty of not more than $1,000 for <i>every</i> violation.<br><br>Samaritan was charged with violating several sections of the ID Theft Law for improper disposal of the records and ordered to pay a civil penalty of $5,000 "for publicly posting, displaying or otherwise making available to the public, files bearing consumer names and unredacted Social Security numbers in violation of ORS 646A.620 (1)(c)." [4]<br><br>But, Patrick M. Allen, Director of the Department, agreed to suspend $4,000 of the $5,000 penalty provided that Samaritan "complies with all terms and conditions set out in this Consent Order and commits no new violations of the Identity Theft law, ORS chapter 646A, or Oregon Administrative Rules chapter 441, division 646" for <u><b>five years</b></u>.<br></font></div><font face="Arial"><br><br></font><div><div><font face="Arial"><b><a name="few">Take-a-Ways</a>...</b><br></font></div><div><ul><li><font face="Arial">The Oregon action serves to remind healthcare providers and those that manage protected health information (PHI) that, when disposing of records containing patient data, they must comply with both HIPAA and state data disposal laws. As of December 2013, at least 30 states have enacted laws setting forth disposal requirements for business records that contain personally identifying information. [5]</font></li></ul><ul><li><font face="Arial">The Oregon Consumer Identity Theft Protection Act may be changing. Oregon House Bill 3411 proposed changes to a number of the sections including section 646A.622, which addresses the requirement to develop safeguards for personal information. But, entities subject to HIPAA and the Gramm-Leach-Bliley Act are deemed to comply with section 646A.622 of the Oregon Act if they comply with the respective federal regulations. [6]</font></li></ul><ul><li><font face="Arial">Identity theft continues to be of great concern to both state and federal regulators and this concern tends to drive enforcement activity. Healthcare providers and group practices are particularly attractive targets to thieves and fraudsters because these companies have access to a lot of personally identifying information (e.g., names, phone numbers, social security numbers, credit card numbers, etc.) and may not have the proper security measures in place. Providers should be particularly cognizant of these concerns and take appropriate steps to minimize risks to their patients. Proof of identity theft often fulfills the damages requirement in a data breach class action.<br></font></li></ul><ul><li><font face="Arial">Training workforce members on the proper handling and disposal of patient records must be an ongoing effort. As of December 31, 2013, two of the top complaints received by the Office of Civil Rights, the federal enforcer of HIPAA, is impermissible uses and disclosures of PHI and lack of PHI safeguards. [7]</font></li></ul><ul><li><font face="Arial">For many people, a report to the press is the first stop. Negative publicity can cause great damage the goodwill and the bottom line of an organization. Moreover, as clear from this incident, state regulators are paying attention to press reports. The Office of Civil Rights pays attention as well. For example, OCR entered into a settlement agreement with Shasta Regional Medical Center for $275,000 after OCR learned from media reports that senior leaders at the company met with members of the press to discuss medical services provided to a patient. "When senior level executives intentionally and repeatedly violate HIPAA by disclosing identifiable patient information, OCR will respond quickly and decisively to stop such behavior," said OCR Director Leon Rodriguez. [8]<br></font></li></ul></div></div></div><font face="Arial"><br></font><div><font face="Arial">------------------<br><font size="2">[1] <i>In re</i> Samaritan Health Services, Oregon Department of Consumer and Business, Division of Finance and Corporate Securities, <a href="https://melniklegal.com/av/2014_Oregon_Consent_Decree.pdf">Consent Order No. 13-0570</a> (11/1/13) [hereinafter Consent Order].</font><br><br><font size="2">[2] Bloomberg BNA Health Law Resource Center, Oregon Regulator Fines Health System</font><br><font size="2">After Records Discovered in Recycling Bin, 22 HLR 1674 (Nov. 5, 2013) ("Diane Childs, a spokeswoman for the Division of Finance and Corporate Securities, told Bloomberg BNA Nov. 5 that the agency found out about the breach through an article in a local newspaper.")</font><br><br><font size="2">[3] Consent Order at para. 1.</font><br><br><font size="2">[4] Id. at para. 10.</font><br><br><font size="2">[5] A list may be obtained from the National Conference of State Legislatures, <a href="https://www.ncsl.org/research/telecommunications-and-information-technology/data-disposal-laws.aspx">https://www.ncsl.org/research/telecommunications-and-information-technology/data-disposal-laws.aspx</a> (last visited Jan. 14, 2014). </font><br><br><font size="2">[6] <a href="https://melniklegal.com/av/Oregon_House_Bill_3411.pdf">77th Oregon Legislative Assembly, 2013 Regular Session, House Bill 3411</a> (Sponsored by Representative Gomberg, Representatives Boone, Gallegos, Lovely, and Senator Roblan.</font><br><br><font size="2">[7] Office of Civil Rights, <a href="https://www.hhs.gov/ocr/privacy/hipaa/enforcement/highlights/">https://www.hhs.gov/ocr/privacy/hipaa/enforcement/highlights/</a> (last visited Jan. 14, 2014).<br><br>[8] Press Release, Office of Civil Rights, HHS Requires California Medical Center to Protect Patients’ Right to Privacy, June 13, 2013, <a href="https://www.hhs.gov/ocr/privacy/hipaa/enforcement/examples/shasta-agreement-press-release.html">https://www.hhs.gov/ocr/privacy/hipaa/enforcement/examples/shasta-agreement-press-release.html</a>.</font><br></font></div></div><font face="Arial"> </font>    
 
 
 
 
 
 ]]></description>
<link>http://melniklegal.com/weblog/1389717685_Data-Breach.html</link>
<guid>http://melniklegal.com/weblog/1389717685_Data-Breach.html</guid>
<pubDate>Tue, 14 Jan 2014 11:41:25 EST</pubDate>
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<title><![CDATA[A Few Telemedicine Resources]]></title>
<description><![CDATA[
 
 
 
 
     <div align="left"><font face="Arial">Following the release of the <i>Model Policy for the Appropriate Use of Telemedicine Technologies in the Practice of Medicine</i> by the Federation of State Medical Boards in April 2014<font size="2">[1]</font>, the Center for Connected Health Policy (CCHP) and the American Telemedicine Association (ATA) released telemedicine reports, providing insights into the state of telemedicine adoption, reimbursement barriers and physician licensing requirements throughout the United States.</font><br></div><div align="left"><br></div><style> .linkcolorchange A:link {color: #edad27; text-decoration: 
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 </style><table style="text-align: left; margin-left: auto; margin-right: auto;" class="linkcolorchange" align="left" border="0"><tbody><tr><td style="border: 1px solid #edad27; padding:3px;" color="#FFFFFF" size="3" bgcolor="#001c31" valign="top"><font face="Arial"><font face="Arial"><font color="#FFCC00"><b><i>A few preliminary comments....</i></b></font><font color="#FFFFFF">These reports provide a great resource for those researching the regulatory environment surrounding telemedicine and telehealth. But, it is important to remember that the laws and policies in this area change frequently throughout the US. The three reports cover most of the same areas, although they are presented differently. The report from </font></font></font><font face="Arial"><font face="Arial"><font color="#FFFFFF">the Center for Connected Health sets out eleven policy areas that are generally crucial when providers are formulating a telemedicine based business model. The American Telemedicina Association reports provide some very helpful charts comparing the laws of the various states. It is also important to remember that other regulatory requirements impact the practice of telemedicine, such as state and federal data privacy and security laws as well as general medical practice requirements (<i>e.g.</i>, record keeping).<br><br>If you have questions regarding any telemedicine related issues, please <font color="#66FFFF"><a href="https://melniklegal.com/Contact.html">contact us</a></font> today.<br></font></font></font></td></tr></tbody></table><div align="left"><br></div><div align="left"><font face="Arial"><b><br>Center for Connected Health Policy</b><b> Report on <a href="https://cchpca.org/sites/default/files/resources/Fifty%20State%20Medicaid%20Report.09.2014_1.pdf"><i>State Telehealth Policies and Reimbursement Schedules: A Comprehensive Plan of the 50 States and District of Columbia</i></a> </b>(Sept. 2014)<font size="2">[2]</font></font><br><br><font face="Arial">In its second annual report, the CCHP looked at the Medicaid reimbursement policies and telemedicine laws in all 50 states. As CCHP notes, some "states have incorporated policies into law, while others have addressed issues such as definition, reimbursement policies, licensure requirements, and other important issues in their Medicaid Program Guidelines." This is a good reminder to those interested in operating in this space must take care to review all appropriate laws and guidance documents prior to starting their telemedicine based practice or otherwise offering healthcare services via telemedicine. For example, some technologies may seen appropriate until a board of medicine takes action against a provider. See e.g., </font><font face="arial" size="3"><b><a href="https://melniklegal.com/programs/weblog.cgi?showpage=1390610496_Telemedicine">Can Doctor’s Use Skype for Telemedicine? Not in Oklahoma.</a><br><br></b>CCHP observed the following major trends regarding reimbursement for live video, store-and-forward and remote patient monitoring:<br></font><ul><li><font face="arial" size="3">In comparison to forty-four states last year, currently forty-six state Medicaid programs reimburse for some form of live video. Washington DC’s Medicaid program is also now required to reimburse for live video as a result of recent legislation.</font></li><li><font face="arial" size="3">Ten state Medicaid programs offer some reimbursement for store-and-forward (states that only reimbursed for tele-radiology are not included in this count).</font></li><li><font face="arial" size="3">Thirteen state Medicaid programs offer reimbursement for remote patient monitoring compared to ten states at the time this report was first published in 2013.</font></li><li><font face="arial" size="3">Three state Medicaid programs (Alaska, Minnesota and Mississippi) reimburse for all three.</font></li></ul><font face="arial" size="3">In reviewing state telemedicine policies, the survey focused on eleven policy areas:<br></font><ul><li><font face="arial" size="3">Definition of the term telemedicine/telehealth</font></li><li><font face="arial" size="3">Reimbursement for live video</font></li><li><font face="arial" size="3">Reimbursement for store-and-forward</font></li><li><font face="arial" size="3">Reimbursement for remote patient monitoring (RPM)</font></li><li><font face="arial" size="3">Reimbursement for email/phone/fax</font></li><li><font face="arial" size="3">Consent issues</font></li><li><font face="arial" size="3">Location of service provided</font></li><li><font face="arial" size="3">Reimbursement for transmission and/or facility fees</font></li><li><font face="arial" size="3">Online prescribing</font></li><li><font face="arial" size="3">Private payer laws</font></li><li><font face="arial" size="3">Cross-state licensure</font></li></ul></div><div align="left"><font face="Arial">These policy areas are important to understand when developing a telemedicine based practice, evaluating offering services to existing patients via telemedicine, or developing a telemedicine compliance program. Physicians and physician extenders (<i>e.g.</i>, nurse practitioners, registered nurses, and others) who wish to practice across state lines must also pay close attention to the licensure requirements keeping in mind that the law is based on the physical location of the patient <i>and not the provider</i>.</font><br><br><font face="Arial" size="3"><b>American Telemedicine Association Report on <a href="https://www.americantelemed.org/docs/default-source/policy/50-state-telemedicine-gaps-analysis--physician-practice-standards-licensure.pdf?sfvrsn=6"><i>Physician Practice Standards &amp; Licensure</i></a></b> <font size="2">[3]</font></font><br><br><font face="Arial">This report evaluated the physician licensure laws in the states for both in-state and out-of state practice. The report also looked at the physician-patient encounter requirements when using telemedicine, telepresenter requirements that may be more stringent as compared to in-person services, and informed consent requirements. The report provides a summary chart grading each state on a A - F scale. </font><br><br><font face="Arial" size="3"><b>American Telemedicine Association Report on <a href="https://www.americantelemed.org/docs/default-source/policy/50-state-telemedicine-gaps-analysis---coverage-and-reimbursement.pdf?sfvrsn=6"><i>Coverage &amp; Reimbursement</i></a></b> <font size="2">[4]</font></font><br><font face="Arial"><br></font></div><div align="left"><font face="Arial">Payment and coverage remains one of the biggest obstacles to the widespread adoption of telemedicine. In this report, the ATA "extracts and compares telemedicine coverage and reimbursement standards for every state in the U.S." Notably, as the ATA explained:</font><br><ul><li><font face="Arial">Of the 21 states that have telemedicine parity laws for private insurance, only 15 of them and D.C. scored the highest grades indicating policies that authorize state-wide coverage, without any provider or technology restrictions. Over half of the country, 29 states, ranked the lowest with failing scores for having no parity law in place.</font></li></ul><ul><li><font face="Arial">Forty-seven state Medicaid programs have some type of coverage for telemedicine. Only five states and D.C. scored the highest grades by offering more comprehensive coverage, with few barriers for telemedicine-provided services . Connecticut, Hawaii, Idaho, Iowa, Nevada, Rhode Island, Utah and West Virginia ranked the lowest with failing scores in this area.</font></li></ul><ul><li><font face="Arial">One disappointing observation includes the lack of coverage and reimbursement for telemedicine under state employee health plans. Eighty-two percent of the country is ranked the lowest with failing scores including Arkansas which will only cover the use of store-and-forward for diabetic retinopathy screening, and Nebraska which requires their plans to cover autism treatment via telemedicine.</font></li></ul><ul><li><font face="Arial">Regarding Medicaid regulations, states are slowly moving away from the traditional hub-and-spoke model and allowing a variety of technology applications. Twenty-three states and D.C. do not specify a patient setting or patient location as a condition for payment of telemedicine. Aside from this, 21states recognize the home as an originating site, while 13 states recognize schools and/or school-based health centers as an originating site. Utah ranks the lowest with only one eligible originating site </font></li></ul><ul><li><font face="Arial">South Dakota has the highest ranking for Medicaid operations because its program covers telemedicine when providers use interactive audio-video, store-and-forward, remote patient monitoring, e-mail, fax, or phone mail. Fifty-seven percent of the country ranked the lowest with failing scores either because they only cover synchronous only or provide no coverage for telemedicine at all. Idaho, Missouri, North Carolina and South Carolina prohibit the use of cell phone video to facilitate a telemedicine encounter.<font size="2">[5]</font></font><br></li></ul><br><font face="Arial">-------------------------------------------</font><br><font face="Arial" size="2">[1] Federation of State Medical Boards, Model Policy for the Appropriate Use of Telemedicine Technologies in the Practice of Medicine (April 2014), <i>available at </i><a href="https://www.fsmb.org/Media/Default/PDF/FSMB/Advocacy/FSMB_Telemedicine_Policy.pdf">https://www.fsmb.org/Media/Default/PDF/FSMB/Advocacy/FSMB_Telemedicine_Policy.pdf</a>.</font><br><br><font face="Arial" size="2">[2] Center for Connected Health Policy, State Telehealth Policies and Reimbursement Schedules: A Comprehensive Plan of the 50 States and District of Columbia (Sept. 2014), <i>available at</i> <a href="https://cchpca.org/sites/default/files/resources/Fifty%20State%20Medicaid%20Report.09.2014_1.pdf">https://cchpca.org/sites/default/files/resources/Fifty%20State%20Medicaid%20Report.09.2014_1.pdf</a>.</font><br><br><font face="Arial" size="2">[3] American Telemedicine Association, Physician Practice Standards &amp; Licensure (Sept. 2014), <i>available at</i> <a href="https://www.americantelemed.org/docs/default-source/policy/50-state-telemedicine-gaps-analysis--physician-practice-standards-licensure.pdf?sfvrsn=6">https://www.americantelemed.org/docs/default-source/policy/50-state-telemedicine-gaps-analysis--physician-practice-standards-licensure.pdf?sfvrsn=6</a>.</font><br><br><font face="Arial" size="2">[4] </font><font face="Arial" size="2"><font face="Arial" size="2">American Telemedicine Association, Coverage &amp; Reimbursement (Sept. 2014), <i>available at</i> </font><a href="https://www.americantelemed.org/docs/default-source/policy/50-state-telemedicine-gaps-analysis---coverage-and-reimbursement.pdf?sfvrsn=6">https://www.americantelemed.org/docs/default-source/policy/50-state-telemedicine-gaps-analysis---coverage-and-reimbursement.pdf?sfvrsn=6</a>.</font><br><br><font face="Arial" size="2">[5] <i>Id</i>. at 2-3.</font><br><font face="Arial">-------------------------------------------<br></font><br><font face="Arial"><font face="Arial"><font size="2">Posted by Tatiana Melnik on October 28, 2014.<br><br><br></font></font><br></font></div>    
 
 
 
 
 
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<link>http://melniklegal.com/weblog/1414554679_Telemedicine.html</link>
<guid>http://melniklegal.com/weblog/1414554679_Telemedicine.html</guid>
<pubDate>Tue, 28 Oct 2014 23:51:19 EST</pubDate>
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<title><![CDATA[Alabama Board of Optometry Makes Final a Rule on Telemedicine]]></title>
<description><![CDATA[
 
 
 
 <div align="left"><font face="Arial">The Alabama Board of Optometry recently made final a Rule on the "Practice of Optometry Through Telemedicine." In making this Rule final, it repealed the <span>"Practice of Optometry Across State Line" Rule, which has been in place since 1998.</span><br><span></span><br></font></div><table style="text-align: left; margin-left: auto; margin-right: auto;" class="linkcolorchange" align="left" border="0"><tbody><tr><td style="border: 1px solid #edad27; padding:3px;" color="#FFFFFF" size="3" bgcolor="#001c31" valign="top"><font color="#FFCC00" face="Arial"><b><i>A few preliminary comments....</i></b></font><font color="#FFFFFF" face="Arial">Under the new Rule, a physician-patient relationship may be established through the use of telemedicine. But, patients must be present at an "Established Treatment Site" to receive services. The Rule defines "Established Treatment Site" as:</font><font face="Arial"><br></font><div align="justify"><blockquote><font color="#FFFFFF" face="Arial">A location where a patient shall present to seek optometric care 
 (through telemedicine). <b>An established treatment site shall have an 
 optometrist licensed by the Alabama Board of Optometry present on site 
 during the provision of any telemedicine to a patient</b>, and there <b>must 
 exist between said optometrist and patient an optometrist-patient 
 relationship</b>. There shall be sufficient equipment and technology present
  at any established treatment site to allow for an adequate physical 
 evaluation as appropriate for the patient's presenting complaint. <b>A 
 patient's home is not considered an established treatment site</b>.</font><font face="Arial"><br></font></blockquote></div><font color="#FFFFFF" face="Arial">The Rule also provides greater flexibility for the means of providing services via telemedicine as compared to other states. Under the Rule, "Telemedicine" is defined as:<br></font><div align="justify"><blockquote><font color="#FFFFFF" face="Arial"><p>
 	(7) Telemedicine. As used in these regulations, a health service that 
 is delivered by a licensed optometrist acting within the scope of his or
  her license and that requires the use of telecommunications technology 
 other than telephone or facsimile. Telecommunications technology as used
  herein shall include, but not be limited to:</p>
 </font><blockquote><font color="#FFFFFF" face="Arial"><p>
 	(a) compressed digital interactive video, audio, or data transmission;</p></font></blockquote><font color="#FFFFFF" face="Arial">
 </font><blockquote><font color="#FFFFFF" face="Arial"><p>
 	(b) clinical data transmission using computer imaging by way of still image capture and store and forward;</p></font></blockquote><font color="#FFFFFF" face="Arial">
 </font><blockquote><font color="#FFFFFF" face="Arial"><p>
 	(c) other technology that facilitates access to health care services or optometric specialty services.</p></font></blockquote></blockquote></div><font color="#FFFFFF" face="Arial"><font color="#FFFFFF">Finally, the Rule also sets out security requirements for communicating with patients, including requiring that providers implement written policies and procedures. The security requirements cover "</font></font><font color="#FFFFFF" face="Arial"><font color="#FFFFFF"><font color="#FFFFFF"><font color="#FFFFFF">all patient 
 communications through electronic mail</font></font>," which includes "</font></font><font color="#FFFFFF" face="Arial"><font color="#FFFFFF">any type-written 
 communication that is transferred via the Internet, telephone or cable 
 line, or cellular telephone service, but shall not include facsimile, or 'fax' communications." </font></font><font color="#FFFFFF" face="Arial"><font color="#FFFFFF">The Rule enumerates a number of required policies and procedures that are not required under HIPAA and therefore not typically included in a HIPAA manual:<br></font></font><blockquote><font color="#FFFFFF" face="Arial">The written policies and procedures for such security measures for electronic mail shall address all of the following:
 </font><blockquote><font color="#FFFFFF" face="Arial"><p>
 	(1) Confidentiality and integrity of patient-identifiable information;</p>
 <p>
 	(2) The identity—by position or title—of health care personnel who will
  process or otherwise have access to information sent by electronic 
 mail;</p>
 <p>
 	(3) Hours of operation and availability of the provider and distant site provider;</p>
 <p>
 	(4) Types of transaction which shall be permitted electronically;</p>
 <p>
 	(5) The type of information to be included in the communication, such 
 as patient name, identification number, and type of transaction;</p>
 <p>
 	(6) How and when electronic mail will be archived and retrieved;</p>
 <p>
 	(7) Mechanisms for the oversight of the processing, handling, storage, and archival of electronic mail.</p></font></blockquote></blockquote><font color="#FFFFFF" face="Arial"><font color="#FFFFFF">Alabama optometrists providing services via telemedicine must carefully review their existing policies and procedures and bring them in line with these new requirements.<br><br><font color="#FFCC33"><b>This new Final Rule becomes effective on March 13, 2015</b></font></font></font><font color="#FFFFFF" face="Arial"><font color="#FFFFFF"><font color="#FFFFFF"><br></font></font></font></td></tr></tbody></table><div align="left"><font face="Arial"><br></font></div><div align="left"><font face="Arial"><br><u><b><br><font color="#333399"><span><font size="4">New Rule</font></span></font></b></u><font size="2"> (scroll down for Rule that was repealed)</font><u><b><br></b></u><br>PUBLICATION DATE: 03/04/2015</font> 
                 <div><font face="Arial">ACTION DATE: 02/06/2015</font></div>                                      
                 <div><font face="Arial">EFFECTIVE DATE: 03/13/2015</font></div>
                 <div><font face="Arial"><b><br>ALABAMA BOARD OF OPTOMETRY</b><b><br>Chapter 630-X-13</b><br>Practice of Optometry Through Telemedicine <b>(New Chapter)</b><br></font><div><font face="Arial"><br><b>Chapter 630 x 13</b><br>630 x 13.01 Definitions<br>630 x 13.02 Optometric Telemedicine<br>630 x 13.03 On-site Optometrist<br>630 x 13.04 Security Measures for Electronic Mail<br>630 x 13.05 Communication in Patient Records<br>630 x 13.06 Alternative Forms of Communication<br>630 x 13.07 Patient Records<br>630 x 13.08 Emergency Telemedicine<br><br><u><b>630 x 13.01 Definitions</b></u><br><b>&nbsp; <br>&nbsp;&nbsp; (1) Distant Site Provider.</b> A provider of optometric services through 
 telemedicine from a site other than the patient's then current location.
  A distant site provider shall hold an active Alabama optometry license 
 as set out in § 34-22-20 and § 34-22-21 of the Alabama Code.</font></div></div>
 <p><font face="Arial">&nbsp;&nbsp;&nbsp;
 	<b>(2) Emergency.</b> A situation or condition where failure to provide 
 immediate treatment poses a threat of loss of sight to a person. For the
  purposes hereof, routine visual care shall not be an emergency.</font></p>
 <p><font face="Arial">&nbsp;&nbsp;&nbsp;
 	<b>(3) Established Treatment Site. </b>A location where a patient shall 
 present to seek optometric care (through telemedicine). An established 
 treatment site shall have an optometrist licensed by the Alabama Board 
 of Optometry present on site during the provision of any telemedicine to
  a patient, and there must exist between said optometrist and patient an
  optometrist-patient relationship. There shall be sufficient equipment 
 and technology present at any established treatment site to allow for an
  adequate physical evaluation as appropriate for the patient's 
 presenting complaint. A patient's home is not considered an established 
 treatment site.</font></p>
 <p><font face="Arial">&nbsp;&nbsp;&nbsp;
 	<b>(4) Face-to-face Visit.</b> An evaluation or appointment for treatment at 
 which both the provider and patient are at the same physical location, 
 or where the patient is at an established treatment site and the 
 provider is a distant site provider.</font></p>
 <p><font face="Arial">&nbsp;&nbsp;&nbsp;
 	<b>(5) In-person Evaluation.</b> A patient evaluation conducted by a provider 
 who is at the same physical location as the location of the client.</font></p>
 <p><font face="Arial">&nbsp;&nbsp;&nbsp;
 	<b>(6) Provider.</b> As used in this chapter the term "provider" shall mean an
  optometrist holding an active license to practice optometry granted by 
 the Alabama Board of Optometry in accordance with § 34-22-20 and § 
 34-22-21 of the Alabama Code.</font></p>
 <p><font face="Arial">&nbsp;&nbsp;&nbsp;
 	<b>(7) Telemedicine.</b> As used in these regulations, a health service that 
 is delivered by a licensed optometrist acting within the scope of his or
  her license and that requires the use of telecommunications technology 
 other than telephone or facsimile. Telecommunications technology as used
  herein shall include, but not be limited to:</font></p>
 <blockquote><p>
 	<font face="Arial"><b>(a)</b> compressed digital interactive video, audio, or data transmission;</font></p></blockquote>
 <blockquote><p>
 	<font face="Arial"><b>(b)</b> clinical data transmission using computer imaging by way of still image capture and store and forward;</font></p></blockquote>
 <blockquote><p>
 	<font face="Arial"><b>(c)</b> other technology that facilitates access to health care services or optometric specialty services.</font></p></blockquote>
 <p>
 	<font face="Arial"><u><b>630 x 13.02 Optometric Telemedicine</b></u></font></p>
 <p><font face="Arial"><b>&nbsp;&nbsp; (1)</b> The provision of optometric diagnosis, treatment, or other services
  to a patient through telemedicine at an established treatment site may 
 be used for all patient visits, including initial evaluations to 
 establish an optometrist-patient relationship between a provider and a 
 patient.</font></p>
 <p><font face="Arial"><b>&nbsp;&nbsp; </b>
 	<b>(2) </b>A distant site provider who provides telemedicine services to a 
 patient that is not present at an established treatment site shall 
 ensure that a proper provider-patient relationship is established, which
  shall include at least the following:</font></p>
 <blockquote><p><font face="Arial"><b>
 	(a) </b>Having had at least one face-to-face meeting, either In person, or 
 at an established treatment site via telecommunications technology as 
 set out in 630 x 13.01 (7);</font></p></blockquote>
 <blockquote><p>
 	<font face="Arial"><b>(b)</b> Confirming the identity of the person requesting treatment by 
 establishing that the person requesting the treatment Is in fact whom he
  or she claims to be.</font></p></blockquote>
 <p><font face="Arial"><b>&nbsp;&nbsp; </b><b>
 	(3)</b> Evaluation, treatment, and consultation recommendations made via 
 telemedicine, including, but not limited to the issuance of 
 prescriptions, shall be held to the same standards of practice as those 
 in traditional in-person clinical settings. The provision of optometric 
 diagnosis, treatment, or other services through telemedicine shall 
 comply with the requirements of the Alabama Code, this chapter, ana 
 these regulations. Failure to comply with such requirements shall be 
 considered a failure to meet standard of care as required by 
 630-X-12-.06 herein.</font></p>
 <p><font face="Arial"><b>&nbsp;&nbsp; </b><b>
 	(4) </b>Distant site providers shall obtain an adequate and complete 
 medical history for the patient before providing treatment and shall 
 document the medical history In the patient record.</font></p>
 <p>
 	<font face="Arial"><u><b>630 x 13.03 On-site Optometrist</b></u></font></p>
 <p><font face="Arial">
 	A provider may delegate tasks and activities at an established 
 treatment site to an assistant who Is properly trained, supervised, and 
 directed. There shall be, however, an Alabama-licensed optometrist 
 present and available to assist with the provision of care at any 
 established treatment site during the provision of optometric 
 telemedicine.</font></p>
 <p>
 	<font face="Arial"><u><b>630 x 13.04 Security Measures for Electronic Mail</b></u></font></p>
 <p><font face="Arial">
 	Adequate measures shall be taken to ensure the security of all patient 
 communications through electronic mail, and that said information 
 remains confidential. Electronic mail includes any type-written 
 communication that is transferred via the Internet, telephone or cable 
 line, or cellular telephone service, but shall not include facsimile, or
  "fax" communications. Providers of optometric telemedicine shall, prior
  to providing optometric telemedicine services, establish and adopt 
 written policies and procedures to ensure the security of patient 
 communications, recordings, and records transferred by electronic mail. 
 Policies shall be evaluated periodically so that they remain up-to-date.
  The written policies and procedures for such security measures for 
 electronic mail shall address all of the following:</font></p>
 <blockquote><p>
 	<font face="Arial"><b>(1)</b> Confidentiality and integrity of patient-identifiable information;</font></p>
 <p>
 	<font face="Arial"><b>(2)</b> The identity—by position or title—of health care personnel who will
  process or otherwise have access to information sent by electronic 
 mail;</font></p>
 <p>
 	<font face="Arial"><b>(3) </b>Hours of operation and availability of the provider and distant site provider;</font></p>
 <p>
 	<font face="Arial"><b>(4)</b> Types of transaction which shall be permitted electronically;</font></p>
 <p>
 	<font face="Arial"><b>(5)</b> The type of information to be included in the communication, such 
 as patient name, identification number, and type of transaction;</font></p>
 <p>
 	<font face="Arial"><b>(6)</b> How and when electronic mail will be archived and retrieved;</font></p>
 <p>
 	<font face="Arial"><b>(7)</b> Mechanisms for the oversight of the processing, handling, storage, and archival of electronic mail.</font></p></blockquote>
 <p><font face="Arial"><u><b>
 	630 x 13.05 Communication in Patient Records</b></u></font></p>
 <p><font face="Arial">
 	All relevant provider-patient electronic communications, including 
 recordings and electronic mail shall be stored and filed in or with the 
 patient's record in addition to any other storage methods.</font></p>
 <p>
 	<font face="Arial"><u><b>630 x 13.06 Alternative Forms of Communication</b></u></font></p>
 <p><font face="Arial">
 	All patients who are served through optometric telemedicine shall be 
 informed of alternative forms of contacting their provider for urgent 
 matters. Conventional telephone numbers used by a provider for 
 traditional on-site optometry shall be sufficient[.]</font></p>
 <p>
 	<font face="Arial"><u><b>630 x 13.07 Patient Records</b></u></font></p><p><font face="Arial"><b>&nbsp;&nbsp; </b><b>(1) </b>Patient records shall be maintained for 
 all telemedicine services. The provider or distant site provider shall 
 maintain the records created at any site where treatment or evaluation 
 is provided.</font></p>
 <p><font face="Arial"><b>&nbsp;&nbsp; </b><b>
 	(2)</b> Patient records shall include copies of all relevant 
 patient-related electronic communications, including relevant 
 provider-patient email, prescriptions, laboratory and rest results, 
 evaluations and consultation, records of past care, medical histories, 
 and instructions. If possible, telemedicine encounters that are recorded
  electronically shall also be included in the patient record. Where 
 means of storage will not allow for the storage of electronically 
 recorded encounters with or in the patient record, the patient record 
 shall include a notation or entry that the recording exists and the 
 location and means of storage of such recording.</font></p>
 <p>
 	<font face="Arial"><u><b>630 x 13.08 Emergency Telemedicine</b></u></font></p>
 <p><font face="Arial"><b>&nbsp;&nbsp; </b><b>
 	(1) </b>An optometrist who is licensed by another state to practice 
 optometry, but who is not licensed in the state of Alabama pursuant to 
 §§ 34-22-20 or 34-22-21, who utilizes telemedicine to provide optometric
  services in the state of Alabama from a distant site outside of the 
 state of Alabama during a state of emergency is not subject to the 
 requirements of this article. For the purposes of this section 13.08(1),
  a state of emergency means a natural or man-made disaster for which the
  Governor of the State of Alabama has declared or proclaimed a state of 
 emergency or where the President of the United States has declared a 
 disaster in accordance with the Disaster Relief and Emergency Assistance
  Act of 1988 as amended. For the exemption contained in this section to 
 apply, the patient receiving telemedicine services from the distant site
  must be located within the geographical boundaries established In the 
 governor's declaration of a state of emergency or the president's 
 disaster declaration.</font></p>
 <p><font face="Arial"><b>&nbsp;&nbsp; </b><b>
 	(2) </b>A provider who is contacted in an emergency shall not be subject to
  the notice and security provisions of this article, the provisions of 
 this section 13.08(2) shall not apply to any non-emergency optometric 
 services provided to the patient as a continuation of treatment 
 initiated in the emergency or for a different condition or issue which 
 arises later. For the purposes of this section 13.08(2), an emergency 
 shall have the meaning and definition set out in section 13.01(2) above.</font></p>
 <p>
 	<font face="Arial"><b>Author:</b> Dr. Fred Wallace<b><br></b><b>Statutory Authority:</b> Code of Ala., 1975, §34-22-80 through 87<b>.</b><b><br></b><b>History: New Rule:</b> Filed February 6, 2015<span>; effective March 13, 2015 .</span><br></font></p></div><div align="left"><br><br><font face="Arial"><u><b><font color="#333399" size="4">Old Rule</font></b></u></font><br><div><b><font face="Arial">Alabama Board of Optometry</font></b><font face="Arial"><br>Chapter 630-X-13</font><font face="Arial"><span><br>Practice of Optometry Across State Lines <b>(Repealed)</b></span></font><font face="Arial"><span><br></span></font><div><font face="Arial"><br><span>630-X-13-.01 Definition Of Distance-Based Optometrist</span></font><font face="Arial"><span><br>630-X-13-.02 Definition Of Alabama Patient</span></font><font face="Arial"><span><br>630-X-13-.03 Definition Of The Practice Of Optometry Across State Lines</span></font><font face="Arial"><span><br>630-X-13-.04 Special Purpose License To Practice Optometry Across State Lines</span></font><font face="Arial"><span><br>630-X-13-.05 Issuance Of Certificate Of Qualification</span></font><font face="Arial"><span><br>630-X-13-.06 Issuance Of Special Purpose License To Practice Optometry Across State Lines</span></font><font face="Arial"><span><br>630-X-13-.07 Renewal Of Special Purpose License To Practice Optometry Across State Lines</span></font><font face="Arial"><span><br>630-X-13-.08 Revocation or Suspension Of Special Purpose License To Practice Optometry Across State Lines</span></font><font face="Arial"><span><br>630-X-13-.09 Exemptions</span><span><br>630-X-13-.10 Reciprocity</span><u><b><br><br>630-X-13-.01 Definition Of Distance-Based Optometrist</b></u><br>For the purpose 
 of these regulations, a distance-based optometrist is defined as an 
 optometrist located outside the boundaries of the State of Alabama who 
 does not have a full, unrestricted and current license to practice 
 optometry in Alabama.<br></font><blockquote><font face="Arial">History: Author, Dr. William Sullins; Filed December 11, 1998</font><br></blockquote><font face="Arial"><b><u>630-X-13-.02 Definition Of Alabama Patient. </u></b><br>For the purposes of these 
 regulations, an Alabama patient is an Individual whose physical location
  is within the boundaries of the State of Alabama.<br></font><blockquote><font face="Arial">History: Author, Dr. William Sullins; Filed December 11, 1998</font><br></blockquote><font face="Arial"><u><b>630-X-13-.03 Definition of The Practice Of Optometry Across State Lines. </b></u><br>The practice of optometry across state lines means the 
 examination of, or consultation regarding, an Alabama patient by a 
 distance-based optometrist and shall include:<br></font><blockquote><font face="Arial"><b>(1) </b>The rendering by a distance-based optometrist of a professional 
 opinion, either written or otherwise documented, concerning the 
 diagnosis or treatment of an Alabama patient as a result of transmission
  of individual patient data by electronic or other means to such 
 distance-based optometrist or his or her agent, or</font><br></blockquote><blockquote><font face="Arial"><b>(2)</b> The rendering by a distance-based optometrist of treatment to an 
 Alabama patient as a result of transmission of individual patient data 
 by electronic or other means to such distance-based optometrist or his 
 or her agent, but</font></blockquote></div></div></div><div align="left"><align="left"><div align="left"><font face="Arial">
 </font></div></align="left"></div><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(3)</b> This definition shall not include an informal consultation 
 regarding an Alabama patient between an Alabama licensed optometrist and
  a distance-based optometrist provided that the consultation does not 
 result in either:</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(a)</b> compensation or the expectation of compensation by either optometrist, or</font></p></align="left"></blockquote></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(b)</b> the format rendering of a written or otherwise documented 
 professional opinion concerning the diagnosis or treatment of said 
 patient by the distance-based optometrist.</font></p></align="left"></blockquote></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	History: Author, Dr. William Sullins; Filed December 11, 1998</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b><u>630-X-13-.04 Special Purpose License To Practice Optometry Across State
  Lines.</u></b> </font></p></align="left"><br><align="left"><p align="left"><font face="Arial">A special purpose license issued by the Alabama Board of 
 Optometry shall be required for the practice of optometry across state 
 lines in Alabama.</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	History: Author, Dr. William Sullins; Filed December 11, 1998</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<u><b>630-X-13-.05 Issuance Of Certificate Of Qualification.</b></u> </font></p></align="left"><br><align="left"><p align="left"><font face="Arial">An individual 
 may apply to the Alabama Board of Optometry for the issuance of a 
 certificate of qualification for a special purpose license to practice 
 optometry across state lines. Such application shall be on a form 
 provided by the Board upon request and shall include an application fee 
 in the amount of $600.00. The Board shall issue such certificate of 
 qualification providing the following requirements are met:</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(1)</b> The applicant holds a current full and unrestricted license to 
 practice optometry in a state or territory of the United States.</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b>(2)</b> The applicant has no previous or pending disciplinary action or 
 other action taken against the applicant by any state or other licensing
  jurisdiction, provided, however, that the Board may issue a certificate
  of qualification in such cases where the previous or pending 
 disciplinary action or other action does not indicate that the applicant
  is a potential threat to the public.</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b>(3) </b>The applicant shall affirm his or her intent and willingness to 
 report to the Alabama Board of Optometry in writing the initiation of 
 any disciplinary action against him or her by any state or territory in 
 which he or she is licensed. Said report shall be submitted to the 
 Alabama Board of Optometry within 15 days of the Initiation of such 
 disciplinary action.</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	History; Author, Dr. William Sullins; Filed December 11, 1998. Amended effective February 20, 2008.</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<u><b>630-X-13-.06 Issuance OF Special Purpose License to Practice Optometry 
 Across State Lines. </b></u></font></p></align="left"><br><align="left"><p align="left"><font face="Arial">The Alabama Board of Optometry shall issue a special
  purpose license to practice optometry across state lines upon 
 presentation by a distance-based optometrist of a certificate of 
 qualification issued by the Alabama Board of Optometry in accordance 
 with this chapter. Special purpose licenses to practice across state 
 lines limit the holders thereof solely to the practice of optometry 
 across state lines as defined herein and does not confer the authority 
 to practice optometry while said licensee is within the physical 
 boundaries of the state of Alabama.</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	History: Author, Dr. William Sullins; Filed December 11, 1998</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<u><b>630-X-13-.07 Renewal Of Special Purpose License To Practice Optometry 
 Across State Lines.</b></u></font></p><p align="left"><font face="Arial"> The special purpose license to practice optometry 
 across state lines is valid for a period of three years. Such special 
 purpose license may be renewed for additional three year terms upon 
 receipt of a renewal fee of $260.00.</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	History: Author, Dr. William Sullins; Filed December 11, 1998. Amended effective February 20, 2008.</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<u><b>630-X-13-.08 Revocation Or Suspension of Special Purpose License To Practice Optometry Across State Lines.</b></u></font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(1)</b> A special purpose license to practice optometry across state lines 
 may be revoked or suspended, or other disciplinary action may be 
 imposed, by the Alabama Board of Optometry for any of the following 
 causes:</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(a)</b> Failure to renew special purpose license according to the renewal 
 schedule established by the Board shall result in the automatic 
 revocation of said license.</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b>(b)</b> Failure to comply with rules and regulations of the Alabama Board 
 of Optometry shall be cause for the Board to initiate disciplinary 
 actions as set forth in Sections 34-22-1 to 34-22-43, inclusive, Code of
  Alabama 1975,</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b>(c) </b>Failure to comply with rules and regulations governing optometrists
  in any other state or territorial licensing jurisdiction in which the 
 licensee holds a license to practice optometry shall be cause for the 
 Board to initiate disciplinary actions in Alabama and to impose the same
  discipline it would have imposed had the violation been committed by an
  Alabama licensee in the course of practice in Alabama.</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b>(2)</b> The Alabama Board of Optometry is authorized to temporarily suspend
  a special purpose license to practice optometry across state lines 
 without a hearing on either of the following grounds:</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	<b>(a) </b>The failure of the licensee to appear or produce records or materials as requested by the Board.</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<b>(b)</b> The initiation of a disciplinary action against the licensee by any
  state or territorial licensing jurisdiction in which the licensee holds
  a license to practice optometry. The temporary suspension provided 
 hereby shall remain in effect until the temporary suspension is 
 terminated by written order of the Alabama Board of Optometry, finding 
 that any violation of the rules or regulations governing optometrists 
 committed by the licensee, or any failure by the licensee to honor 
 requests of the Board, does not indicate that the licensee is a 
 potential threat to the public.</font></p></align="left"></blockquote></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	History: Author, Dr. William Sullins; Filed December 11, 1998</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<u><b>630-X-13-.09 Exemptions.</b></u></font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">&nbsp; <b>(1) </b>A distance-based optometrist who engages in the practice of 
 optometry across state lines in an emergency, is not subject to this 
 rule.</font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">&nbsp; <b>(2) </b>A distance-based optometrist who engages in the practice of 
 optometry across state lines on an irregular or infrequent basis is not 
 subject to this rule. Irregular or infrequent practice of optometry 
 across state lines is defined as such practice involving fewer than 10 
 patients, occurring less than 10 times in a calendar year, or comprising
  less than one percent of the distance-based optometrist's diagnostic or
  therapeutic practice of optometry.</font></p><div align="left"><font face="Arial">
 </font></div></align="left"><blockquote><align="left"><p align="left"><font face="Arial">
 	History: Author, Dr. William Sullins; Filed December 11, 1998. Amended effective February 20, 2008.</font></p></align="left"></blockquote><align="left"><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	<u><b>630-X-13-.10 Reciprocity.</b></u></font></p><div align="left"><font face="Arial">
 </font></div><p align="left"><font face="Arial">
 	Notwithstanding any provision of this regulation, the Board shall only 
 issue a special purpose license to practice optometry across state lines
  to an applicant whose principal optometric practice location and 
 license to practice optometry is located in a state or territory of the 
 United States whose laws permit or allow for the issuance of a special 
 purpose license to practice optometry across state lines or similar 
 license to an optometrist whose principal practice location Is within 
 the boundaries of the State of Alabama.</font></p></align="left"><div align="left"><align="left"><font face="Arial">
 	<b>History</b>: Author, Dr. William Sullins</font></align="left"><br><align="left"><font face="Arial"><b>Statutory Authority:</b> Code of Ala., 1975, §34-22-80 through 87.</font></align="left"><br><align="left"><font face="Arial"><b>Filed December 11, 1998<br><br><br></b></font></align="left"></div><align="left"></align="left"><align="left"><div align="left"><div align="left"><font face="Arial">For additional details, see: <a href="https://www.optometry.alabama.gov/AdminCode.htm">https://www.optometry.alabama.gov/AdminCode.htm</a></font></div></div></align="left"><br><align="left"></align="left"><br><align="left"></align="left"><br><align="left"><div align="left"><font face="Arial"><font size="2">-------------------------------------</font></font></div></align="left"><br><align="left"><div align="left"><font face="Arial"><font size="2">Posted by Tatiana Melnik on March 9, 2015</font></font></div></align="left"><br><align="left"><div align="left">
   
 
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<link>http://melniklegal.com/weblog/1425904258_Telemedicine.html</link>
<guid>http://melniklegal.com/weblog/1425904258_Telemedicine.html</guid>
<pubDate>Mon, 09 Mar 2015 08:30:58 EST</pubDate>
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<title><![CDATA[Is Any Telemedicine Permitted in Florida?]]></title>
<description><![CDATA[
 
 
 
 
    <div align="left"><font face="Arial">The Florida legislature recently attempted to pass a telemedicine law, which would have significantly expanded the scope of permissible telemedicine in Florida. But, the bill (CS/SB 1646) died in appropriations on May 2, 2014.<font size="2">[1]</font><br><br>As part of that bill, the legislature prepared a "Bill Analysis and Fiscal Impact Statement," which included the following excerpt providing an overview of the current state of telemedicine in Florida.<font size="2">[2] </font><font size="3"><font size="2">(The footnotes have not been renumbered, but have been changed to L-, to designate them as the legislative footnotes.)</font> As can be seen from the summary, compared to a number of other states, Florida is lagging behind in its coverage.<br><br></font></font><font face="Arial"><font size="3"><font color="#006600"><b><font size="2"><font face="Arial">[Start of Excerpt]</font></font></b></font><br></font></font><br><b><font face="Arial">Telemedicine Services in Florida </font></b><br><br><font face="Arial">The University of Miami (UM) initiated telehealth services in 1973 and claims the first teleheath service in Florida, the first use of nurse practitioners in telemedicine in the nation, and the first telemedicine program in correctional facilities.<font size="2">[L-23]</font> Today, UM has several initiatives in the areas of tele-dermatology, tele-trauma, humanitarian and disaster response relief telehealth, school telehealth services, and acute teleneurology or telestroke.</font><font face="Arial"><font face="Arial"><font size="2">[L-24]</font></font> While some of the UM’s activities reach their local community, others reach outside of Florida including providing Haiti earthquake relief and teledermatology to cruise line employees. Telehealth communications are also used for monitoring patients in the hospital and conducting training exercises. </font><br><br><font face="Arial">The UM also utilizes telemedicine to research the effectiveness of telemedicine in different trauma situations with the United States military. The research utilizes a robot which is operated from a control station using a joystick. The control station is on a laptop that allows the provider to operate the robot from any location with a wireless connection.</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-25]</font></font></font> Lessons learned from this research are intended to provide assistance to deployed surgeons on the battlefield treating injured solders.</font><br><br><font face="Arial">The UM along with other designated trauma centers participate in the Florida Emergency Trauma Telemedicine Network (FETTN). Coordinated by the department, the FETTN, facilitates the treatment of trauma patients between trauma centers and community or rural hospitals.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-26]</font></font></font></font> The FETTN allows for multiple interface options and currently 7 out of 25 trauma centers are part of the network.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-27]</font></font></font></font> In 2011-12, the seven Level 1 or Level 2 trauma centers that participated as a hub site, known as the location where the consulting physician is delivering the services, were Holmes Regional Medical Center, Tallahassee Memorial Hospital, Sacred Heart Hospital, University of Miami, Shands-Gainesville, Shands-Jacksvonille, and Orlando Health.</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-28]</font></font></font></font><br><br><font face="Arial">According to the department, the trauma centers and their satellites as well as the rural hospitals that currently participate in the FETTN are not reimbursed for the consultation and treatment services provided within the telemedicine network.</font><br><br><i><b><font face="Arial">Florida Medicaid Program</font></b></i><br><font face="Arial">Florida’s Medicaid program reimburses for a limited number of telemedicine services by designated practitioners.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-29]</font></font></font></font> Audio only, email messages, facsimile transmissions, or communications with an enrollee through another mechanism other than the spoke site, known as the site where the patient is located, are not covered under Florida Medicaid.</font><br><br><font face="Arial">Telemedicine is currently covered by Medicaid for the following services and settings:</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-30]</font></font></font></font><br><blockquote><b><font face="Arial">Behavioral Health</font></b><br><ul><li><font face="Arial">Tele-psychiatry services for psychiatric medication management by practitioners licensed under s. 458 or 459, F.S.</font></li><li><font face="Arial">Tele-behavioral health services for individual and family behavioral health therapy services by qualified practitioners licensed under ch s.490 or 491, F.S.</font></li></ul><b><font face="Arial">Dental Services</font></b><br><ul><li><font face="Arial">Video conferencing between a registered dental hygienist employed by and under contract with a Medicaid-enrolled group provider and under the supervision of a supervising dentist.</font></li><li><font face="Arial">Services include oral prophylaxis, topical fluoride, and oral hygiene instructions.</font></li></ul><b><font face="Arial">Physician Services</font></b><br><ul><li><font face="Arial">Services provided using audio and video equipment that allow for two-way, real time interactive communication between physician and patient.</font></li><li><font face="Arial">State plan waiver specifically authorizes reimbursement for specialty physician services for Children’s Medical Services Network.</font></li><li><font face="Arial">Physicians may bill for consultation services only provided via telemedicine.</font></li></ul></blockquote><font face="Arial">The distant or hub site, where the provider is located, is eligible for reimbursement; the spoke site, where the patient is located, is not eligible for reimbursement unless a separate service is performed on the same day. Medicaid also requires that the referring physician and the patient be present during the consultation.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-31]</font></font></font></font><br><br>Medicaid requires the following specific clinical records documentation to qualify for reimbursement as a telemedicine service:</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-32]</font></font></font></font><br><ul><li><font face="Arial">A brief explanation of why services were not provided face-to-face;</font></li><li><font face="Arial">Documentation of telemedicine services, including results of assessment; and,</font></li><li><font face="Arial">A signed statement from the patient (or parent or guardian, if a child), indicating their choice to receive services through telemedicine.</font></li></ul><font face="Arial">Medicaid services are reimbursable only in the hospital outpatient, inpatient and physician office settings. During the 2013 Legislative Session, Medicaid provider enrollment requirements were revised to allow the enrollment of physicians actively licensed in Florida to interpret diagnostic testing results through telecommunications and information technology provided from a distance.</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-33]</font></font></font></font><br><br><font face="Arial">Since 2006, the Children’s Medical Services Network (CMS Network) has been authorized to provide specified telemedicine services under Florida’s 1915(b) Medicaid Managed Care waiver. Authorized services include physician office visits (evaluation and management services) and consultation services already covered by the Medicaid state plan in select rural counties. Currently, the CMS Network provides telemedicine services in 57 of Florida’s 67 counties.</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-34]</font></font></font></font><br><br><font face="Arial">The CMS Networkworks with the University of Florida’s (UF) pediatric endocrinology staff to provide telehealth services for enrollees with diabetes and other endocrinology diseases in the Dayton a Beach service area.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-35]</font></font></font></font> Additional partnerships with the Institute for Child Health Policy at UF include referring children with special health care needs to community health centers for consults via telehealth for nutritional, neurological, and orthopedics in Southeast Florida.</font><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-36]</font></font></font></font><br><br><i><b><font face="Arial">Child Protection Teams</font></b></i><br><br><font face="Arial">The Child Protection Team (CPT) program under Children’s Medical Services utilizes a telemedicine network to perform child assessments. The CPT is a medically directed multi-disciplinary program that works with local Sheriff’s offices and the Department of Children and Families in cases of child abuse and neglect to supplement investigative activities.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-37]</font></font></font></font> The CPT patient is seen at a remote site and a registered nurse assists with the medical exam. A physician or Advanced Registered Nurse Practitioner (ARNP) is located at the hub site and has responsibility for directing the exam.</font><br><br><font face="Arial">Hub sites are comprehensive medical facilities that offer a wide range of medical and interdisciplinary staff whereas the remote sites tend to be smaller facilities that may lack medical diversity. In 2013, CPT telehealth services were available at 14 sites and 437 children were provided medical or other assessments via telemedicine technology.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-38]</font></font></font></font> </font><br><br><i><b><font face="Arial">Other Department of Health Initiatives </font></b></i><br><font face="Arial">The department utilizes tele-radiology through the Tuberculosis(TB) Physician’s Network.</font><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font face="Arial"><font size="2">[L-39]</font></font></font></font> </font> The ability to read electronic chest X-Rays remotely can lead to a faster diagnosis, treatment and a reduction in the spread of the disease, according to the department. This service is not currently reimbursed by Medicaid.</font><br><font color="#006600"><b><font size="2"><br><font face="Arial">[End of Excerpt]</font></font></b></font><br><font face="Arial"><br>Related Posts<br></font><ul><li><font face="Arial" size="2"><b><a href="https://melniklegal.com/programs/weblog.cgi?showpage=1398052813_Telemedicine">Florida Telemedicine - Status Update on SB 1646</a></b></font></li><li><font face="Arial" size="2"><b><a href="https://melniklegal.com/programs/weblog.cgi?showpage=1393408647_Telemedicine">Florida Boards Adopt Standards for Telemedicine Practice</a></b></font></li><li><font face="arial" size="2"><b><a href="https://melniklegal.com/programs/weblog.cgi?showpage=1384531131_Telemedicine">Telemedicine is Coming to Florida (Slowly but Surely)</a></b></font></li></ul>-----------------------------------<br><font face="Arial"><font size="2">[1] Florida Senate, CS/SB 1646: Telemedicine, <a href="https://www.flsenate.gov/Session/Bill/2014/1646/?Tab=BillHistory">https://www.flsenate.gov/Session/Bill/2014/1646/?Tab=BillHistory</a>.<br>[2] Florida Senate Health Policy Committee, <a href="https://www.flsenate.gov/Session/Bill/2014/1646/Analyses/2014s1646.hp.PDF">Bill Analysis and Fiscal Impact Statement: Telemedicine</a>, SB 1646 (Mar. 5, 2014) (analysis prepared by Jennifer Lloyd, Chief Legislative Analyst for the Senate Health Policy Committee) (pdf).<br></font></font><font face="Arial"><font size="2"><br>[L-23] University of Miami, Miller School of Medicine, <i>UM Telehealth-Our History</i>, https://telehealth.med.miami.edu/about-us/our-history (last visited Jan. 31, 2014).</font></font><br><font face="Arial"><font size="2">[L-24] University of Miami, Miller School of Medicine, <i>UM Telehealth</i>, https://telehealth.med.miami.edu/featured/teledermatology (last visited Jan. 28, 2014).<br>[L-25] University of Miami, Miller School of Medicine, <i>UM Telehealth-Teletrauma</i>, https://telehealth.med.miami.edu/featured/teletrauma (last visited Jan. 31, 2014).<br></font></font><font face="Arial"><font size="2">[L-26] Florida Department of Health, <i>2014 Agency Legislative Bill Analysis of SB 70</i>, p.2, on file with the Senate Health Policy Committee (August 26, 2013).</font></font><br><font face="Arial"><font size="2">[L-27] Id., at 3.<br></font></font><font face="Arial"><font size="2">[L-28] Florida Department of Health, <i>Long Range Program Plan</i> (September 28, 2012), on file with the Senate Health Policy Committee.<br></font></font><font face="Arial"><font size="2">[L-29] Agency for Health Care Administration, <i>Highlights of Practitioner Services Coverage and Limitations Handbook Presentation</i>, Bureau of Medicaid Services, Summer 2013, p.30.<br></font></font><font face="Arial"><font size="2">[L-30] Agency for Health Care Administration,<i> 2014 Legislative Bill Analysis of SB 70</i>, November 7, 2013, p. 3, on file with the Senate Health Policy Committee.<br></font></font><font face="Arial"><font size="2">[L-31] Agency for Health Care Administration, <i>supra</i>, note 29, at 34.<br></font></font><font face="Arial"><font size="2">[L-32] Id. at p. 36</font></font><font face="Arial"><font size="2"><font face="Arial"><font size="2">.<br></font></font><font face="Arial"><font size="2">[L-33] <i>See </i>Chapter 2013-150, L.O.F., sec. 1.</font></font><br><font face="Arial"><font size="2">[L-34] Florida Department of Health, <i>supra</i>, note 28, at 2.<br></font></font><font face="Arial"><font size="2">[L-35] Florida Department of Health, <i>Maternal and Child Health Block Grant Narrative for 2013</i>, https://www.floridahealth.gov/healthy-people-and-families/womens-health/pregnancy/mch-fl-2013-1narrative.pdf, p.21, (last visited: Jan. 31, 2014).</font></font></font></font><br><font face="Arial"><font size="2"><font face="Arial"><font size="2">[L-36] Id.<br></font></font><font face="Arial"><font size="2">[L-37] Florida Department of Health, <i>Child Protection Teams</i>, https://www.floridahealth.gov/AlternateSites/CMS-Kids/families/child_protection_safety/child_protection_teams.html (last visited Jan. 7, 2014).<br></font></font><font face="Arial"><font size="2">[L-38] Florida Department of Health, <i>supra </i>note 35, at 21.</font></font><font face="Arial"><font size="2"><font face="Arial"><font size="2"><br></font></font><font face="Arial"><font size="2">[L-39] Florida Department of Health, <i>supra </i>note 26, at 2.</font></font><font face="Arial"><font size="2"><br></font></font><font face="Arial"><font size="2"></font></font></font></font><br><br></font></font><font face="Arial"><font size="2">Posted by Tatiana Melnik May 26, 2014.</font></font><br><font face="Arial">  </font></div>  
 
 
 
 
 
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<title><![CDATA[FTC Targets a Medical Biller, Settles with Accretive Health for Privacy Violations]]></title>
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     <div align="left"><font face="Arial">Accretive Health, Inc., a company providing medical billing and revenue management services to hospitals throughout the US. </font><font face="Arial"><font face="Arial">Accretive </font>"has agreed to settle Federal Trade Commission charges that its inadequate data security measures unfairly exposed sensitive consumer information to the risk of theft or misuse." This settlement follows a settlement between Accretive and the Minnesota Attorney General for HIPAA violations.<br></font><br><div><font face="Arial"><a href="#take">[Jump to Take-a-Ways]</a></font><br></div><br><table style="border: 0px solid red;"><tbody><tr><td><table border="0"><tbody><tr style="font-family: Arial;" align="center"><td><font size="3"><font size="2"></font></font><table style="text-align: left; margin-left: auto; margin-right: auto;" border="0"><tbody><tr><td valign="top"><font size="3"><u><i><b><font size="3">Minnesota </font>Action</b></i></u><br><br>The </font><font size="3"><font face="Arial">Accretive </font>saga started in July 2011, when "an Accretive employee left an unencrypted laptop containing sensitive information on 23,500 Minnesota patients of two Minnesota hospital systems . . . in a rental car after 10 p.m." and the laptop was stolen. [1] (See my brief discussion of this case in the </font><font size="3"><font size="3">October issue of Nephrology News &amp; Issues back in 2012 - "<a href="https://melniklegal.com/av/2012_Nephrology_News_HIPAA_Breach_Dialysis_Providers_pt2.pdf"><i>HIPAA: Privacy, Security &amp; the Consequences of a Breach for Dialysis Providers - Part 2: Recommendations to Minimize Exposure to Data Breach-Related Liabilities</i></a>" <font size="2">(PDF)</font>.) (According to the FTC Press Release, while there were 23,500 patients, the laptop contained 20 million pieces of information.)<br><br></font>The laptop contained sensitive patient information, including the </font><font size="3"><font size="3">patient’s name, address, date of birth, and Social Security number, as well as </font>highly sensitive patient information, including "a checklist to denote whether the patient has 22 different chronic medical conditions and, if so, the condition of the patient [including] three mental health conditions (depression, bipolar disorder and schizophrenia) [and] HIV." [2]<br><br>The Minnesota State Attorney General was particularly concerned about&nbsp;</font><font size="3"><font size="3">Accretive's involvement in the revenue cycle, its "aggressive" debt collection practices, and lack of disclosure to patients. As the AG described: "Accretive has told Wall Street investors that its revenue cycle operations contract starts 'when a patient registers for future service or arrives at a hospital or clinic for an unscheduled visit' and ends when 'the hospital has collected all the appropriate revenue from all possible sources.' Through these contracts, Accretive controls the revenue functions of the hospitals, including front office (patient access), middle office (billing), and back office (collections) functions. It reports to Wall Street investors that it carries out these functions using 'data mining,' 'consumer behavior modeling,' and 'propensity to pay' algorithms."</font></font><font size="3"><font size="3"><br></font></font><br><font face="Arial" size="3"><font size="3">The AG filed suit in the United States District Court in Minnesota, alleging that Accretive violated state and federal health privacy laws, state debt collection laws, and state consumer protection laws. The AG sought "It seeks an order requiring Accretive to fully disclose to [Minnesota] patients: (1) what information it has...; (2) what information it has lost...; (3) where and to whom it has sent information about [the] patients; [and] (4) the purposes for which it amasses and uses information about Minnesota patients."<br></font></font></td><td style="border: 1px solid #edad27; padding:3px;" bgcolor="#001c31" valign="top" width="300px"><font color="#FFFFFF" size="3"><u><b>A Few Highlights<br></b></u></font><font color="#FFFFFF"><br><font size="3">- The matter came to light in 2011 when an unencrypted laptop containing detailed patient data was stolen out of an employee's car.</font><i></i><br><br>- As a result of this incident, Accretive was investigated by both the Minnesota Attorney General and the Federal Trade Commission.<br><br>- During the investigation, several practices came to light, including Accretive's lack of HIPAA compliance and its aggressive healthcare debt collection practices.<br><br>- The Minnesota AG brought an action pursuant to the HIPAA enforcement authority granted to AGs by the HITECH Act. Accretive is a business associate of a covered entity and, per the HITECH Act, direct enforcement against business associates is permitted.<br><br>- The Minnesota AG settled with Accretive in 2012. The settlement required Accretive to cease operations in Minnesota and banned the company from doing business in Minnesota for at least 2 years.<br><br>- The FTC brought an action based on Section 5 of the FTC Act, alleging that, Accretive Health created unnecessary risks of unauthorized access or theft of personal information.<br><br>- The FTC's action tracks the requirements of HIPAA, and sets forth additional requirements with respect to Accretive's subcontractors.<br><br>- The OCR is unlikely to take any action against Accretive.</font></td></tr></tbody></table></td></tr></tbody></table></td></tr></tbody></table><div><br><font face="Arial" size="3"><font size="3"><font face="Arial" size="3"><font size="3">The lawsuit also asked "Accretive to disclose whether it has sent health data about Minnesota patients to its so-called 'Shared Services Blended Shore Center of Excellence' in New Delhi, India."<br><br></font></font>Unlike previous State AGs that sought to take action against those who lost patient data, the Minnesota AG relied, at least in part, on the authority grated to state AGs by the HITECH Act to take enforcement action against covered entities and business associates that violated the HIPAA Privacy and Security Rules. [3] This case was also the first example of an enforcement action against a business associate.</font></font><br><br><font face="Arial" size="3"><font size="3">The case came to end in July 2013, when Accretive settled wit the </font></font><font face="Arial" size="3"><font size="3"><font size="3">Minnesota </font>AG. Compared to the settlements often entered into by the HHS Office of Civil Rights, the Minnesota AG settlement was relatively harsh. Under the settlement, Accretive agreed to "cease all operations in Minnesota within ... 90 days, or by November 1, 2012.&nbsp; The company [was] then be subject to an outright ban on operating in Minnesota for two years, after which, for the next four years, it can only reenter the State if the Attorney General agrees to a Consent Order regarding its business practices in the State." [4]</font></font><br><br><div><u><i><b><font face="Arial">The FTC Action</font></b></i></u><br><font face="Arial"><br></font><div><font face="Arial">The FTC Action against Accretive stems from the same incident: the loss of the unencrypted laptop.<br></font></div><font face="Arial"><br>The FTC brought an action on its enforcement authority under the Section 5 of the FTC Act, prohibits "unfair or deceptive acts or practices in or affecting commerce." [5] In the Complaint, the FTC alleged the following violations:<br></font><blockquote><font face="Arial">Until at least July 2011, Accretive failed to provide reasonable and appropriate security for consumers' personal information it collected and maintained by engaging in a number of practices that, taken together, unreasonably and unnecessarily exposed consumers' personal data to unauthorized access. Among other things, Accretive Health <i>created unnecessary risks of unauthorized access or theft of personal information by</i>:<br></font><blockquote><font face="Arial"><b>a. </b>Transporting laptops containing personal information in a manner that made them vulnerable to theft or other misappropriation; <br><br><b>b. </b>Failing to adequately restrict access to, or copying of, personal information based on an employee's need tor information; <br><br><b>c.</b> Failing to ensure that employees removed information from their computers for which they no longer had a business need; and <br><br><b>d.</b> Using consumers' personal information in training sessions with employees and failing to ensure that the information was removed from employees' computers following the training. [6]</font></blockquote></blockquote><font face="Arial">The behaviors that the FTC identifies as creating "unnecessary risks of unauthorized access or theft" generally align with the types of behaviors that the Office of Civil Rights finds problematic.<br><br><b>Excerpts from the FTC Consent Order</b><br><br>In the Consent Order, the FTC sets forth a number of requires Accretive must undertake:</font><br><blockquote><font face="Arial">[E]stablish and implement, and thereafter maintain, or continue to maintain a comprehensive information security program reasonably designed to protect the security, confidentiality, and integrity of personal information collected from or about consumers. Such program ...shall contain administrative, technical, and physical safeguards appropriate to respondent's size and complexity, the nature and scope of respondent's activities, and the sensitivity of the personal infonnation collected from or about consumers, including:<br></font><blockquote><font face="Arial">(1) The designation of an employee or employees to coordinate and be accountable for the information security program</font>;<br><br><font face="Arial">(2) The identification of material internal and external risks to the security, confidentiality and integrity of personal information that could result in the unauthorized disclosure, misuse, loss, alteration, destruction, or other compromise of such information, and the assessment of the sufficiency of any safeguards in place to control the risks. At a minimum, this risk assessment should include consideration of the risks in each relevant area of operations, including but not limited to: (a) employee training and management; (b) information systems, including network and software design, information processing, storage, transmission, and disposal; and (c) prevention, detection, and response to attacks, intrusions, and other system failures;<br><br>(3) The design and implementation of reasonable safeguards to control the risks identified through risk assessment and regular testing and monitoring of the effectiveness of the safeguards' key controls, systems, and procedures;<br><br>(4) The development and use of reasonable steps to select and retain service providers capable of appropriately safeguarding personal information they receive from respondent, and requiring service providers by contract to implement and maintain appropriate safeguards; and<br><br></font><div><font face="Arial">(5) The evaluation and adjustment of the information security program in light of the results of the testing and monitoring required by [this Order], any material changes to operations or business arrangements, or any other circumstances that Defendant knows or has reason to know may have material impact on the effectiveness of the information security program. [7]</font><br></div></blockquote></blockquote><div><font face="Arial">The FTC's consent order mirrors some of the HIPAA requirements, including, for example, undertaking a risk assessment, develop appropriate measures to address issues identified in the risk assessment, and designate a responsible individual. But, this Order also imposes additional requirements with respect to subcontractors that are beyond what is required by HIPAA, in that the Order requires for the "development and use of reasonable steps to select and retain service providers capable of appropriately safeguarding personal information they receive from" Accretive. Under HIPAA business associates are only required to obtain "reasonable assurances" in the form of a written agreement. As such, the FTC's language seems to suggest a requirement of more than a written agreement.</font><br></div><font face="Arial"><br>Like other FTC orders, this one too is in effect for a period of 20 years.<br><br><u><i><b>Where is the Office of Civil Rights?</b></i></u><br><br>The Office of Civil Rights (OCR) is unlikely to take any action against Accretive as a result of the data breach. P</font><font face="Arial">art of the reason that the HITECH Act specifically extended enforcement authority over business associates was to overcome</font><font face="Arial"> an interpretation released by the Department of Justice many years ago that HHS lacked direct enforcement authority over business associates.<br><br>Leon Rodriguez, the Director of OCR, has previously stated that the OCR will not be taking enforcement actions against business associates until after HHS releases the revised HIPAA Rules (revised pursuant to HITECH) and the Rules come into effect. The HIPAA Omnibus Rule was not released until January 2013 and the compliance period came into effect in September 2013. But, the Accretive breach happened in July 2011. This may explain why the FTC Order tracks HIPAA so closely.<br><br></font><div><font face="Arial"><b><font face="Arial"><a name="take">Take-a-Ways</a></font></b></font><br></div></div></div><div><br><div><font face="Arial"><font face="Arial">There are a number of legal take-a-ways from the FTC's latest action.</font></font><br></div><div><ul><li><font face="Arial">The FTC Consent Order requirements may track HIPAA requirements, including undertaking a risk assessment.</font></li></ul><ul><li><font face="Arial">The FTC appears to be requiring Accretive to undertake some sort of vetting process of subcontractors to ensure that they are "</font><font face="Arial">capable of appropriately safeguarding personal information they receive from" Accretive, in addition to entering into business associate agreements.<br></font></li></ul><ul><li><font face="Arial">In some respects, it would have been better for Accretive if it was OCR that brought an action because OCR's resolution agreements are generally for about 5 years. But, the FTC's agreement is for 20 years.<br></font></li></ul></div><div><font face="Arial">Similar to the recent action by<a href="https://melniklegal.com/programs/weblog.cgi?showpage=1388165329_HIPAA"> OCR against Adult &amp; Pediatric Dermatology, P.C., a dermatology practice delivering services in Massachusetts and New Hampshire</a>, this is another breach that could have been avoided with the use of encryption on portable devices, including laptops.&nbsp; </font><br></div></div><font face="Arial"><br>-----------------<font face="Arial" size="2"><br>[1] Press Release</font><font face="Arial" size="2">, Minnesota Attorney General, Attorney General Swanson Sues Accretive Health for Patient Privacy Violations: Debt Collector Lost Laptop Containing Sensitive Data on 23,500 Minnesota Patients, <a href="https://www.ag.state.mn.us/consumer/pressrelease/120119accretivehealth.asp">https://www.ag.state.mn.us/consumer/pressrelease/120119accretivehealth.asp</a> (last visited Jan. 2, 2014). <br><br>[2] Id.<br><br>[3] </font><font face="Arial" size="2"><font face="Arial" size="2"><a href="https://melniklegal.com/av/2012_accretive_health_minn_ag_complaint.pdf">Complaint, State of Minnesota by its Attorney General Lori Swanson v. Accretive Health, Inc.</a>, Civil File No. ___ (D. Minn. Jan. 19, 2012) ("Count 1: Violations of HIPAA. Accretive is business associate of both Fairview and North Memorial as defined in HIPAA. <i>See, e.g.</i>, 45 C.F.R. § 160.103. Because HITECH Section 13401 (42U.S.C. § 17931) provides that 45 C.F.R. §§ 164.308, .310, .312 and .316 apply to a business associate of a covered entity in the same manner as they would to a covered entity, Accretive is thus subject to the security provisions contained within HIPAA as well as applicable civil and criminal penalties.")</font><br><br>[4] </font><font face="Arial" size="2"><font face="Arial" size="2"><font face="Arial" size="2">Press Release</font><font face="Arial" size="2">, Minnesota Attorney General, Attorney General Swanson Says Accretive Will Cease Operations in the State of Minnesota Under Settlement of Federal Lawsuit, Cannot Reenter Minnesota For Six Years Without Attorney General’s Agreement, <a href="https://www.ag.state.mn.us/consumer/pressrelease/07312012accretiveceaseoperations.asp">https://www.ag.state.mn.us/consumer/pressrelease/07312012accretiveceaseoperations.asp</a> (last visited Jan. 2, 2014).<br><br></font></font>[5] <i>In the Matter of Accretive Health, Inc.</i>, FTC Complaint, Docket No. ___ (File. no. 122 3077) (Dec. 31, 2013), <i>available at </i><a href="https://www.ftc.gov/enforcement/cases-and-proceedings/cases/122-3077/accretive-health-inc">https://www.ftc.gov/enforcement/cases-and-proceedings/cases/122-3077/accretive-health-inc</a>.<br><br>[6] Id. at para. 6<br><br>[7] </font></font><font face="Arial"><font face="Arial" size="2"><font face="Arial"><font face="Arial" size="2"><i>In the Matter of Accretive Health, Inc.</i>, FTC Order, Docket No. ___ (File. no. 122 3077) (Dec. 31, 2013), <i>available at </i><a href="https://www.ftc.gov/enforcement/cases-and-proceedings/cases/122-3077/accretive-health-inc">https://www.ftc.gov/enforcement/cases-and-proceedings/cases/122-3077/accretive-health-inc</a>.<br><br></font></font>FTC's Press Release - <a href="https://www.ftc.gov/news-events/press-releases/2013/12/accretive-health-settles-ftc-charges-it-failed-adequately-protect">https://www.ftc.gov/news-events/press-releases/2013/12/accretive-health-settles-ftc-charges-it-failed-adequately-protect</a>. <br></font></font></div><div align="left"><font face="Arial"><font face="Arial"> </font>&nbsp; </font></div>    
 
 
 
 
 
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